Terms & Conditions – Maintaining Affiliation Status
All affiliated institutes and instructors are expected to comply with the following rules and guidelines to maintain active affiliation with the Qwan Ki Do Association, Odisha.
Compliance with Rules and Regulations
All affiliates must strictly follow official Qwan Ki Do Association rules, guidelines, and the approved training syllabus. Any deviation requires prior written approval.
Quality of Training
Maintain a safe, disciplined, and inclusive training environment. Only certified instructors may conduct classes, and training methods must align with Association recommendations.
Participation in Association Activities
Affiliates must actively participate in tournaments, workshops, grading exams, and cultural programs. Ensure student representation in at least two major events per year.
Reporting and Record Maintenance
Submit student lists, grading results, and instructor details twice a year. Maintain accurate attendance, training records, and grading documentation for verification.
Use of Name and Logo
The Association’s name, emblem, and logo must only be used for authorized purposes. Misuse or unauthorized commercial use may result in cancellation of affiliation.
Financial Obligations
Affiliation and renewal fees must be paid on or before the due date. Delay beyond 30 days without prior approval may result in suspension.
Code of Conduct
Maintain high standards of professionalism, ethics, and sportsmanship. Avoid misconduct, discrimination, or activities that harm the Association’s reputation.
Inspection and Monitoring
The Association may inspect training facilities at any time. Affiliates must provide full cooperation during inspections.
Disciplinary Actions
Violations may lead to written warnings, temporary suspension, or permanent cancellation of affiliation without refund of fees.
Renewal of Affiliation
Affiliation must be renewed annually by submitting updated documents and fees. Non-renewal within the stipulated time will result in automatic termination.
Amendments
The Association reserves the right to amend these terms at any time with prior notification to affiliates.